General Information

• Please check the session schedule on the web to see which day and time you are presenting.

·        The duration of a presentation slot is approximately 15-18 minutes, approximately 13-16 minutes for the presentation itself and 2 minutes for discussion.

• You should arrive in your session room 10 minutes before the start of the session and report to the chairperson.

Preparation of Visuals

·        All session rooms will be equipped with digital projectors and local PCs (MS Windows operating system with MS Powerpoint & Adobe Acrobat Reader).

• You may bring your own laptop computer, a CD-ROM, or USB flash memory containing the presentation file (MS Powerpoint format). Files must be uploaded to the local PCs in the lecture rooms during the breaks between the sessions. Also we strongly suggest you bring a copy of your presentation in PDF format, as a backup.
• Session speakers should also prepare a short biography for session chair to read out.

General Considerations

FORMAT

·        Limit the number of words per visual to no more than 20.

·        Leave space, at least the height of a capital letter, between lines of text.

·        All fonts, including that on graphs, should be 18 point or larger.

·        Use bold lines for graphs and high-contrast symbols.

·        Use about one slide per one minute of talk.

SUBJECT MATTER

•  Do not waste visuals where they are not needed. Use them where a picture, chart, diagram, or cartoon will help. Tables of figures are hard to read and understand quickly, use pie charts or column graphs instead.

SIMPLICITY

• If it takes longer than 10 seconds to comprehend a visual, then there’s too much material in it. Put nothing on the visual you don't need. Tell what each visual is all about, but do not read from it. Keep it on screen as long as your talk refers to it.

Poster Presentations:

Each presenter is required to prepare visual material (e.g., black-and-white or colour sheets of paper, photographs, or a single large poster) to be
displayed on a board, which will be 1m by 2m. The text in the visual material should not be smaller than 14 points. A typical structure of a  poster presentation is similar to an oral presentation, and often includes:


(a) A title for the paper with the names of authors and their affiliations;
(b) Outline of the presentation;
(c) Motivation and problem definition;
(d) Background with a literature review;
(e) Main body of the paper;
(f) Key findings and their discussion;
(g) Conclusions and Future Work


Poster Board

Each presenter will be provided with a 1m by 2m board in the poster presentation hall.


Structure of Poster Presentations


Use a few bullet-type charts, figures, tables, equations, etc. to indicate as well as highlight the important technical content of your paper.

PLEASE AVOID SIMPLY POSTING THE PAGES OF THE WRITTEN VERSION OF YOUR PAPER  AS THESE WILL NOT MAKE AN EFFECTIVE POSTER PRESENTATION.

Provide an introduction (outline) and a summary or conclusion for your poster paper presentation.

If you include a table on a poster, place a descriptive title in large characters at the top of the table. If you include a graph, write a descriptive title in large characters at the bottom of the graph. Label both axes with the physical quantity and its units. Please use SI units exclusively.

If possible, figures should be self-explanatory.


Some Tips


It is ideal to have the headline of your poster containing title, and the name(s) of the author(s) at the top of the poster (see sketch below).

Make sure that the poster can be read from a distance of about 3m. PLEASE PRINT. Lettering should be at least 1cm high and the strokes with which the letters are formed should be about 1mm wide. Anything smaller cannot be read from a distance of 3m.

Graphs and charts should be 25cm x 30cm or larger.

It is a good idea to number the material sequentially. This will indicate to the viewer a logical progression through your poster presentation.


Presentations


It is helpful to have copies of the written version of your paper for viewers who may want to study aspects of your work in more detail.

If possible use colour to make your poster stand out. Colour makes a poster more interesting and can be used to trace the flow of information or to help distinguish between different parts of the poster, thus clarifying your message. However, limit yourself to a few colours that complement each
other. Note that colour is not a necessary requirement.